School-based Medicaid for Pennsylvania LEAs
Every eligible service billed. Every family reached. Every document in order.
SchoolMediQ replaces the spreadsheets behind the School-Based ACCESS Program with one secure platform — billing, compliance, cost settlement, e-signatures and Medical Assistance family outreach — built by the school-based Medicaid team at Mile 2 Consulting.
One platform
Everything the ACCESS program runs on
Organized the way your team works — and each person sees exactly the areas their role includes.
Students
Billing readiness for every student, IEP services, Medicaid eligibility checks, paid claims and MaxCapture uploads — with renewals flagged before they lapse.
Transportation
Daily ride logs and attendance turn into monthly specialized-transportation claims, with a missed-claims check against paid therapy days.
Providers & Compliance
Licensure, monthly exclusion checks, caseloads, RMTS lists and the LEA self-audit — everything a state review asks for, current.
Cost Settlement
Salaries and benefits, contracts, invoices, supplies and budgets in one place, ready for the annual cost report and quarterly monitoring.
Parent Outreach
Reach every family about Medical Assistance: messages, events, touchpoints, help with applications, and enrollment results you can report.
Medicaid Administrative Claiming
A home for quarterly MAC claims and RMTS results alongside your direct-service program. Coming soon.
E-signatures
Medical authorizations and parental consents, signed in minutes
Generate an MPAF straight from a student’s IEP and send it to the practitioner to sign; send the PA billing consent to families by email or text in their language. Signed documents file themselves into searchable folders — and update the student record.
- Generate from a student’s record or from a dedicated module
- Folders searchable by student, parent, authorizer and date received
- Tamper-evident audit trail on every document
Family outreach
Every eligible family hears about Medical Assistance
Built on Mile 2’s Medical Assistance Family Outreach Toolkit: the IEP meeting script, family letter, PH-95 guide and resource list, plus the tools to act on them — message families or groups, invite them to events, connect them with someone who can help them apply, and track each application through to coverage.
- Import or sync parent contacts from your SIS
- Log every touchpoint and family response
- New and lost enrollments, month by month
- Fall and spring outreach self-assessment
Cost reporting
Find the costs you can claim — and budget the ones you will
Connect your financial system and SchoolMediQ flags purchases coded to health-related functions (2140–2490, objects 300+) that match the DHS list of allowable supplies and materials. Enter budgeted salaries, benefits, contracted and federal costs by provider, from Providers or from Cost Reporting.
- Likely, possible and capital (over $5,000) purchases sorted for review
- Accept a purchase and it’s on the cost report
- Budget versus actual at a glance
Custom reports
Pick any data, choose columns, filter, group and total, then download Excel or CSV. Save reports and share them with your team.
Signed-document folders
Every signed MPAF and consent in one place — search, filter, download, or remove documents you no longer keep.
Connected systems
Standards-based connectors for SIS, IEP, HR and financial systems, with scheduled file drops for everything else.
How it works
From raw data to reimbursement
- 1
Bring in your data
Type it, upload spreadsheets, scan PDFs, paste tables, or connect your SIS, IEP, HR and financial systems.
- 2
Get the paperwork signed
MPAFs and parental consents go out electronically and come back filed, audited and applied.
- 3
Stay on schedule
Tasks and alerts keep eligibility checks, renewals, RMTS lists and uploads on time.
- 4
Claim and report
Generate every MaxCapture and eSivicMACS upload, monitor revenue quarterly and build your own reports.
Security & compliance
Built for FERPA-protected and Medicaid data
Student, IEP and payroll information is sensitive. SchoolMediQ is designed so each person sees only what their job requires — and every action leaves a record.
Role-based access
Ten roles — from site administrator to case manager — plus individual permissions an administrator can grant.
Isolated by district
Each account’s data is separated at the database, not just in the screens.
Audit trails
Every save is logged; every signature carries a tamper-evident history.
Account ownership
Each district has a named owner; Mile 2 coordinators work only in the accounts they’re assigned.
From districts Mile 2 supports
“Mile 2 Consulting helped us more than double our Medicaid reimbursement revenue in one year.”
Wissahickon School District
“This process seemed impossibly complex until Mile 2 helped us break it down and develop strong systems for implementation. Now we are firing on all cylinders!”
Wilson School District
“Mile 2 has trained our team and provided us with the support and the tools to get this going. They have been a great partner.”
Whitehall-Coplay School District
Ready to see SchoolMediQ with your district’s data?
Mile 2 sets up your account, loads your data and trains your team.